June 19, 2007

Build A Sustainable Training Culture

I found this article on HR Brunei Groups posted by Harvinderjit Kaur. I thanks to her to share this interesting article.

Build A Sustainable Training Culture
by Doug Kennedy

Being in the business of providing outside training support for hotels representing all market segments, I never cease to be amazed by numerous reasons hotel managers give for not being able to schedule training "just yet".

1. "We first need to get the right manager in place to lead the staff".
2. "Once we install our 'new system' then we'll have more time for training".
3. "It's just too busy now - we can't spare the staff".
4. "It's just too slow now - we have to cut budgets".
5. "We'd do the training now, but we've just had too much turnover lately".

Interestingly, I've casually observed that the hotels and hotel companies that already have the best sales and service training in place always seem to make the time to schedule even more, despite that they also seem to be the busiest. Interestingly, that training itself can be the solution for many of the objections above.

For example, one reason the hotel might be too slow right now to schedule anything is that the staff isn't properly trained in sales. Similarly, the excuse of too much turnover is actually made worse because employees leave because they don't feel they are being properly trained, as many state in their exit interviews.

The reality is that seeking the right time to schedule training is kind of like seeking happiness: Don't wait for some major milestone or life event to "bring it to" make you happy and instead take control of your own destiny. When it comes to scheduling training and finding happiness, there's not better time to start than right here, right now.

Alternatively, here are some very good reasons to schedule your next training class immediately:

1. Your hotel is only as good as the impression of the last guest who checked out today, the last person who called the switchboard and the last patron who dined in your restaurant. For that matter, your now-profitable hotel is only as viable as its last accounting period.

2. Due to our naturally curious human nature, everyone thrives when they are learning, and an environment of ongoing training and development helps reduce turnover and ensure standards long-term.

3. Indeed, at its core creating hospitality is an incredibly simple process, and yet also so incredibly hard to do well consistently.

4. Rather than waiting to find that "legendary training program" event that will create an epiphany for your staff, make it a top priority every day to make sure everyone on your team conducts training everywhere and every time they can.

Here are some suggestions for making training happen on your very next shift:

a) Conduct "grab-and-go training on the fly".
Everyone knows that business cycle in the hotel business creates significant bottlenecks where everything happens at once, and thus simultaneously also creates times during which absolutely nothing is happening at all, albeit only for a brief interval. Whenever 15 or more minutes present themselves, grab every available employee who is open and conduct training activities and/or exercises.

b) Coach on the job, everyday.
Use down time between guest transactions to reinforce what was done well and to remind them what could have been done more effectively.

c) Clip and distribute articles.
Clip and distribute articles from online and print trade magazines to your team on a regular (weekly) basis. Discuss their impressions and how the topic can apply at your hotel and lessons learned during grab-and-go training.

d) During slow periods, connect a tape recorder to a telephone handset adapter and have managers (who are coached in advance to sound like a realistic customer) place calls to frontline staff. The recordings can be critiqued and discussed during grab-and-go training.

e) Similarly, use the camera movie feature of the hotel's digital camera or purchase an inexpensive camcorder. During down time, you can conduct role/play skill rehearsal activities in the workplace, videotape them and then critique them in small groups.

f) Reinforce core themes of traditional training workshops with work-place displays, posters and job aids that provide reminders in the workplace.
[About the Author: Doug Kennedy, president of the Kennedy Training Network, has been a fixture on the hospitality and tourism industry conference circuit since 1989, having presented over 1,000 conference keynote sessions, educational seminars, and on-premise training workshops for diverse audiences representing every segment of the lodging industry. His articles have also appeared worldwide in more than 17 prominent international publications including the HSMAI Marketing Review, eHotelier, 4hoteliers, Hotel News Resource, Hotel Online, Human Assets - Dubai and Hong Kong, Hsyndicate worldwide, BAHA Times U.K., Hospitality Maldives, and the Hotel Expert Magazine Hong Kong. Since 1996 Doug has been a regular contributor to the lodging industry's number one rated publication, www.hotelmotel. com, where he has been a regular monthly columnist since 2001.]

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